Reservations & Bookings

Reservations

Rental Reservations may be taken up to two years in advance of your planned event. The first step in any reservation is to contact us and enquire if your prospective date is available - if not, there may be other dates that could work for your event. Be prepared to discuss alternatives.

Event dates are initially held on a first-come, first-served basis, and may be held without contract or deposit fee for a limited period of time. If during that period, another client requests that date, the first position client will be notified and given the opportunity to secure the reservation. If a contract is entered into and a deposit is paid, the event is completely secured for the contracted renter.

While our basic Theatre Rental Package will suit most events very nicely, we are always prepared to create a custom package that will best serve your needs. Please contact us to discuss the possibilities.

Services Included in Basic Theatre Rental Package

• 7.5 Hours of Theatre use per rate card
• One performance within allocated time
• Technical Director for 7.5 hours
• Front of House Manager for 5 hours
• 4 Ushers for 4 hours
• Access to Ticket booth
• Green Room (D 131) after school hours
• Basic Stage Lighting*
• Basic Sound Reinforcement*
• 60 music stands
• 60 orchestra chairs
• 7 choral risers and choral acoustical shell
• Conductor's podium
• Printing of (event) tickets
• A one hour pre-production meeting your Technical Supervisor * Detailed information available on request

Please ensure that you have discussed your production needs and schedule with your Technical Supervisor well in advance of your presentation.

Available at Additional Cost

Staff
• Additional lighting, sound and stage technicians
• Additional time for Front of House Manager
• Additional usher staff

Services
• Lighting, sound and stage presets
• Lighting designs beyond regular stock
• Complex sound reinforcement
• Use of Orchestra pit
• Staging and choral risers

Equipment
• Grand piano (Yamaha C-7 Conservatory Grand) rental and/or tuning
• Yamaha CP130 Clavinova Electronic piano
• Additional chairs, music stands (subject to availability)

Pre-Production Planning

Included in your event booking is a one-hour, no charge production meeting with one of our Technical Supervisors. This meeting, scheduled for a mutually convenient time, will allow a complete discussion of the technical needs for your event.

Prior to this meeting, you should have a solid program in place, i.e., you should know who the performers are, what their requirements will be, in which order the program will run, who your production staff will be, etc.

The pre-production meeting with our staff will clarify whether or not additional resources must be added to meet your event objectives, and how existing resources will be used to ensure the success of your event.